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Untitled Document
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HK Wedding & Celebrant Services Expo 2008> Exhibitor Area
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| PARTICIPATION FEES |
| A) |
Shell-Scheme Booth:
Facilities include: Partition, Carpet, Fascia Board, 1 Table, 2 Spotlights(100w), 2 Chairs, Cleaning & Security |
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(1) |
3m x 3m
HK$24,300 per booth |
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(2) |
3m x 1.5m
HK$13,050 per booth |
| B) |
Raw Space |
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(1) |
HK$2,500 per square metre.
Facilities include: Cleaning & Security |
| HOW TO APPLY |
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Please contact us to get the application form. Fill in the form and return it to the following address:
Audace International Fairs Ltd
Unit 717, Houston Centre,
63 Mody Road,
Tsimshatsui,
Kowloon.
Or fax to (852) 2367 8488 |
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| DETAILS |
| (1) |
Exhibition Spaces will be allotted on a first-come-first-served basis. (Please refer to the Floor Plan.) |
| (2) |
All interested applicants please contact us to get the application form and fill in the Application Form and return it to the Organizer with a deposit that equals to 50% of the Participation Fee. |
| (3) |
An Exhibitor's Manual will be sent to the Exhibitor after the Organizer had received the deposit payment from the Exhibitor. |
| (4) |
The balance of the Participation Fee should be settled one month before the opening of the Expo. |
| RULES & REGULATIONS |
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1. Admission
| (a) |
Each Exhibitor shall complete an application form and return the form together with a crossed cheque (for local Exhibitors) or telegraphic transfer payment (for overseas Exhibitors) to “AUDACE INTERNATIONAL FAIRS LIMITED” payable as deposit amounting to one half of the total participation fee. Balance of the sum payable to the Organizer shall be paid one month prior to the commencement of the Exhibition. Failing of which any paid deposit shall be forfeited and the space reserved shall be re-allotted at the unfettered discretion of the Organizer. |
| (b) |
Application shall be processed on a first-come-first-served basis. |
| (c) |
Only local or overseas registered companies shall be qualified as Exhibitors. |
| (d) |
The Organizer shall have the unfettered right at its sole discretion to reject any application. The deposit that has been paid shall be refunded without interest. |
2. Allocation of Space
The Organizer shall have the unfettered right at its sole discretion to allocate or re-allotted the exhibition booth area in the Exhibition Hall.
3. Terms
| (a) |
The Exhibition shall commence and last with the dates as indicated on the application form or last with the date when the Exhibition shall be closed at the unfettered discretion of the Organizer whichever date shall be the earlier. |
| (b) |
The deposit or any sum paid for the Exhibition shall be forfeited if the Exhibitor fails to participate in the Exhibition. |
| (c) |
The Exhibitor shall have no right to abandon his booth and remove any exhibit other than the goods or merchandise displayed from the booth before the close of the Exhibition. |
| (d) |
All participation fee shall be fully paid and satisfied upon confirmation of the booth(s) or raw space(s) notwithstanding that the Exhibitor withdraw his exhibiting in the Exhibition before the official closing of the Exhibition. |
| (e) |
The Exhibitor shall not withdraw his exhibiting in the Exhibition until the official closing of the Exhibition. Exhibitor withdraws his exhibiting before the official closing of the Exhibition and without the official approval in writing from the Organizer shall be liable to pay an extra charge at a daily rate of 25% of his total participation fee to the Organizer as compensation. |
4. Conditions Relating to Displayed Goods
| (a) |
The Exhibitor may only offer for display/sale within the booth area the goods and/or such other merchandise as the Organizer shall from time to time approve. |
| (b) |
The Exhibitor agrees to withdraw from display/sale such of the goods and/or such other merchandise supplied by the Exhibitor as and when required by the Organizer. Should the Exhibitor refuses or delays to withdraw immediately as and when required by the Organizer from display/sale such of the goods and/or such other merchandise supplied by the Exhibitor, the Organizer shall have the absolute discretion to exercise the right to remove such of the goods and or such other merchandise as above-mentioned on behalf of the Exhibitor. The Exhibitor shall be responsible for all costs and expenses (if any) incurred by the Organizer in relation to such removal and shall reimburse the Organizer such costs and expenses forthwith on demand by the Organizer. In addition, the Exhibitor shall be liable for and shall indemnify and hold the Organizer harmless against any claim by or loss or damage due to such removal. |
| (c) |
All goods and merchandise or any exhibit offered for display/sale by the Exhibitor at the booth area shall be the property of the Exhibitor. The Exhibitor shall be fully responsible for the delivery display exhibition and safekeeping of the goods and merchandise and shall insure the property described in this sub-clause with an insurance company of repute providing adequate cover against fire flooding theft burglary and such other risks as companies carrying on the same type of business as the Exhibitor commonly cover by insurance. |
| (d) |
The Organizer shall not in any way and for any reason whatsoever liable for loss and/or damage to the goods decoration equipment and advertising material of the Exhibitor at the Exhibition. The Exhibitor shall be liable for and shall indemnify and hold the Organizer harmless against any claim by or loss or damage to any person or property directly or indirectly occasioned by or arising from the Exhibitor at the Exhibition. |
5. Shell Scheme Booths
| (a) |
All shell scheme booths shall be constructed by the main Contractor appointed by the Organizer. |
| (b) |
The Exhibitor shall employ his own contractor or the Contractor to decorate the interior of the booth and use his best endeavours to make the booth attractive for the display/sale of the goods and merchandise. |
| (c) |
In the event that the booth is decorated by the contractor employed by the Exhibitor, the Exhibitor shall be fully responsible for the removal of all waste and litter resulting from such erection or dismantling from the Exhibition Hall before the opening of and immediately after the Exhibition according to the arrangement of the Organizer. |
| (d) |
The booth shall at the expense of the Exhibitor be kept clean and free from litter at all times during the Exhibition. |
| (e) |
The Exhibitor shall on the close of the Exhibition forthwith remove all its property and goods and merchandise from the booth and the Exhibition Hall and to give up occupation of the booth thereto in a good clean and proper state of repair and condition and if so required by the Organizer to remove all decoration equipment advertising material fixtures and fittings making good all damages caused by such removal. |
| (f) |
As to the decoration of the interior of the booth, the Exhibitor shall comply with the rules which shall be provided by the Organizer in due course. |
| (g) |
Decoration of booth shall be completed the day before the official opening of the Exhibition. Any alteration or repair shall be carried out with the consent of the Organizer and only be permitted when the Exhibition is closed from public visits. |
| (h) |
Only the electrical contractor appointed by the Organizer shall have the right to carry out all electrical works in the Exhibition Hall. The Exhibitor shall pay to the electrical contractor the sum payable for the installation of electrical network. The Exhibitor shall not use multiplug during the Exhibition. |
6. Operation of Booth
| (a) |
All personnel assigned to the Exhibitor's booth at the Exhibition Hall shall be the employees of the Exhibitor who shall observe and conform to the Regulations of the Exhibition. |
| (b) |
The Exhibitor shall properly insure and keep insured at his own costs and expenses. The Organizer shall not be responsible for any loss damage or injury caused to the Exhibitor or his employees in the Exhibition. |
| (c) |
The Exhibitor shall assign an adequate number of employees for the purpose of manning the booth so as to ensure that the booth is never unattended or understaffed. |
| (d) |
The Exhibitor or his employees shall conduct no business activity outside the booth area. |
| (e) |
The Exhibitor shall not advertise or canvass for business anywhere else in the Exhibition Hall. |
| (f) |
The Exhibitor or his employees shall not commit any act amounting to nuisance or disturbance or annoyance to the Organizer or other Exhibitors in the Exhibition Hall. In the event of use of any audio-visual equipment by the Exhibitor during the Exhibition, the Organizer has unfettered right at its sole discretion to require the Exhibitor to abandon the use of such equipment. |
| (g) |
The Exhibitor or his employees shall not take into the Exhibition Hall any food or drinks during the Exhibition. |
| (h) |
The Exhibitor expressly undertakes to indemnify the Organizer and keep the Organizer indemnified against all actions proceedings claims and demands made against the Organizer by a third party on grounds that the Exhibitor has failed to comply with the Regulations of the Exhibition or caused any damage to any part of the Exhibition Hall. |
| (i) |
All goods or merchandise or any exhibit in the booth area shall be the property of the Exhibitor and removed immediately after the Exhibition. Any property described in this sub-clause shall be forfeited if the Exhibitor fails to follow the arrangements of the Organizer and the Organizer shall not be responsible for any safekeeping of the said property after the Exhibition. |
| (j) |
The Exhibitor shall move in and out of the Exhibition its exhibits of the booth area according to a schedule issued by the Organizer. The Organizer shall not be responsible for the safekeeping of the said exhibit before during or after the Exhibition. |
| (k) |
In the event of the Exhibition Hall or any part thereof at any time during the Exhibition being damaged or destroyed by fire water storm wind typhoon defective construction earthquake subsidence of the ground or any other cause (not attributable to the act of default of the Organizer) so as to be rendered unfit for use and occupation or being declared unfit for use and occupation or becoming inaccessible due to any cause whatever so that the Exhibitor shall not be able to display its goods or merchandise at the booth area or elsewhere in the Exhibition Hall the Organizer shall be under no obligation to reinstate the booth area or Exhibition Hall. |
7. Miscellaneous Conditions
| (a) |
In no circumstances shall the Exhibitor attempt to assign or transfer any right or interest in the Exhibition to a third party without the prior written consent of the Organizer. |
| (b) |
The Organizer shall reserve the right to alter amend and incorporate into any of the regulations herein. |
| (c) |
The Organizer shall not be liable for any loss or damage incurred by the Exhibitor in respect of any error or omission in any printed matters issued for or during the Exhibition. |
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